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The Club’s committee manages the running of the club and its organised activities. The following section outlines which Committee members are re sponsible for particular areas of the Club’s activities and affairs.

These Committee posts are elected at the Club’s AGM and run for a two-year term. Those indicated with a star (*) were appointed at the AGM in 2007, other posts were elected in 2006 and will be open for election at the AGM in 2008. Committee roles are reviewed regularly to ensure they meet the needs of the club and its membership. For a list of current committee members click here. 

Chair (*)

• Leads the club on behalf of the members and directs the continuous improvement of Halifax Canoe Club

• Ensures the club continues to meet its obligations to its members and the wider community.

• Represents the club in the wider canoeing and local community and other forums for the benefit of the club and its members.

• Chairs the club’s AGM and committee meetings.

• Inspires and motivates others to actively participate in canoeing and club activities

• Ensures all members adhere to the club’s policies and good practice

• Ensures all committee members fulfill their responsibilities.

Vice Chair

• Works in partnership with the Chair to ensure his responsibilities are met and deputises where necessary.

• Ensures that club continues to meet Top Club status.

• Responsible for special projects as required

Secretary

• Acts as Company Secretary in all dealings with Companies House

• Ensures sound administration of club and that the club adheres to its constitution and policies.

• Maintains the current set of policy documents and the archive of old documents.

• Arranges and minutes AGMs and Committee Meetings

• Ensures all affiliations are up to date (e.g. BCU).

• Deals with correspondence for the club

Treasurer (*)

• Ensures smooth running of the club finances.

• Brings to the attention of the committee any financial irregularities

• Report to Committee and AGM’s our current spend and surplus.

• Pays bills timely, maintaining receipted accounts.

• Arranges for accounts to be independently scrutinized annually

• Supports event organisers to ensure proper accounting.

Buildings (*)

• Ensures the building is fit for purpose (including disabled access), maintained and cleaned.

• In conjunction with the Health & Safety rep, risk assesses the building and yard.

• Maintains and improve security of the clubhouse and site.

Coaching (*)

• (Post holder must be a current BCU qualified coach)

• Co-ordinates and represents the club’s Coaching Panel

• Maintains a register of the club’ coaches, including qualification status and key renewal dates

• Liaises with all to ensure the correct coach is available for all HXCC activities

• Ensures a development plan for coaches

• Ensures members are educated about coaching issues

• Pro-actively seeks new coaches from the membership and wider bodies

• Maintains and encourage the Coaches Credit Scheme

• Arranges and minutes Coaching Panel meetings.

Events Co-ordinator

• Encourages events to further develop the club and its members.

• Maintains an active diary of club events and works with the marketing officer to publicise events.

• Ensures events are run safely and in accordance with club and governing bodies rules.

• Ensures that events are representative of members needs.

• Ensures events are open to all and not discriminatory.

 Health & Safety (*)

• Advises the committee of matters pertaining to health, welfare and safety.

• Ensures risk assessments are carried out and archived

• Liaise with others to ensure best practice is followed

• Ensures members are educated about health, welfare & safety issues.

• Records, monitors and implements remedial actions in the case of accidents

• Is, or arranges for, an independent safety representative to oversee events at the Club site, identifies hazards, offers support and advice.

Marketing (*)

• Produces, edits and distributes the club’s newsletter.

• Advertises club events to members and the wider community.

• Seeks positive press coverage for the club and advises committee on any PR issues.

• Maintains and develops the clubs website.

Competition

• Helps and inspires members to compete and champion competitive aspects of the sport within the club and at committee.

• Proactively encourages positive competition (including encouraging parental involvement).

• Actively pursues and ensures members who compete have access to appropriate coaching.

• Maintains an active diary of competitive events and work with the marketing rep to publicise these.

• Ensures club competitive events are run safely and in accordance with governing bodies rules.

• Represents the club at Regional Slalom Meetings, AGM’s and meetings for other canoe discipline as required.

Equipment (*)

• Keeps a register of all club equipment, ensures it is safe and fit for purpose.

• Maintains the equipment needed for the river (i.e. poles and wires).

• Ensures fees are collected for hire of equipment.

Youth Co-ordinator

• Proactively gains feedback from young member of the club.

• Proactively gains feedback and involve parents/guardians in their child’s participation.

• Represents the interests of young people at committee.

• Maintains and oversees the implementation of the Child Protection Policy

• Works with others to offer our younger members safe and varied activities.

• Ensures a development plan is in place for younger paddlers to become competitive.

Access & Environment

• Maintains quality access at the club site.

• Liaises with residents to inform them of all activities planned at the club.

• Co-ordinates the maintenance of the White Water Course.

• Builds partnerships with the BCU Access Officers to maintain and support BCU activities.

• Works with others in the wider community to further access for canoeing.

• Works with others in the wider community to encourage a cleaner river environment.

• Ensures members are educated about Access and Environment issues.

Membership & Keys (*)

• Maintains an active list of club members and members paying for boat storage.

• Makes the membership list easily accessible to any member.

• Maintains and record an active list of all who have keys to the club.

• Pro-actively seeks the membership and boat storage fees by the due dates.

• Brings to the attention of the committee any unpaid dues.

• Maintains a current safety record sheet for all paddlers (members) open to committee and coaches.

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14 February 2007